Executive Assistant

We are seeking an experienced EA with a strong track record in private equity or executive search to join a leading global leadership advisory and search firm. This role will see you form a true strategic partnership with a passionate and motivating female leader, who is key to driving the success and development of her team on a global scale and is best suited to someone who has strong stakeholder management and problem-solving skills. If you're an enthusiastic and driven EA in search of a role you can cut your teeth in, please read on! 

Key Details: 

• Up to £57k + leading perks and benefits.
• Hybrid working with 2 days from home per week! 
• Work in stunning St. James's offices. 
• Become part of a collaborative, collegiate internal cohort of EAs. 

Role Overview: 

This role will see you support one MD and global co-head as their EA, taking full ownership of a busy inbox and calendar. The successful candidate will have a minimum of 8 + years of experience as a project coordinator or an executive assistant within an executive search, private equity/investment, or consultancy firm with exposure to managing multiple calendars, and will thrive in a busy, client-facing environment. You must demonstrate a high level of proactivity, initiative and drive in remaining three steps ahead at all times, and enjoy working in a high-achieving, collegiate cohort of internal EAs who go above and beyond to ensure tasks are carried out to the highest of standards. With a broad scope, this particular executive is involved in facilitating and leading various projects, liaising with multiple stakeholders across each project. You must therefore be someone who has good judgement to prioritise, who holds ownership over their role and who can push back/manage stakeholders when needed. Please note this is an initial 12 month fixed term contract (maternity cover), with the potential for permanency. 

Responsibilities:

• Calendar management for the MD, including scheduling meetings.
• Full inbox management for the MD, including actioning and responding on their behalf. 
• Travel coordination including itineraries and travel packs. 
• Maintaining work products and documents; including updating and preparing PowerPoint presentations.
• Managing and updating the CRM including key contacts, and any other logistics as needed. 
• General document management, including printing, filing, and binding, and maintaining electronic records. 
• Liaising with external stakeholders and assisting with ad hoc projects when required. 
• Any other administrative task to support the efficiency of the team. 

Candidate Requirements:

• Minimum 8 years experience as an Executive Assistant or Project Coordinator within an executive search, private equity or consultancy firm. 
• Someone who can work in an office a minimum 3 days per week, and flexibly week-to-week. 
• Someone who demonstrates genuine care for and a sense of pride in their work, who can work collaboratively amongst the administrative cohort. 
• An intuitive thinker/worker, who maintains a 'bigger picture' mindset, with strong business acumen to be able to prioritise. 
• Bachelor's degree preferred (but not essential). 

The Next Step: 

If you have a high standard of work, and have the skills and experience outlined above, please don't hesitate to apply today. This is an initial 12-month fixed-term (maternity cover) contract.