Administrative Assistant (Part-time)

Are you a proactive, innovative person, eager to work as a valued Assistant in an impressive, forward thinking, global membership body, with a strong focus on actionably building a more sustainable future? For this role, you will thrive as the go-to person for any administrative queries, and be forever eager to evolve your way of working to make processes as efficient as possible.

Supporting the Head of Memberships, as a part-time Assistant, you will help with all related admin functions within the business, to lessen their administrative work-load and allow them to focus on progressing projects inline with the company’s goals.

Working 3 days per week – Monday to Wednesday, or Tuesday to Thursday (with the ability to be flexible where needed) – duties will include:

• Gatekeeping all email inquiries from the website, and members, being the first point of call, triaging, and directing to the correct respondent
• Distributing communications on behalf of the CEO as needed
• Assisting with coordination of global events
• Arranging team meetings and socials
• Expense processing
• Supporting EAs with overflow administrative duties and covering leave
• Assisting with PowerPoint and Board Papers for Board Meetings
• Booking travel for C-Suite and Directors as required
• Managing vendor invoices, and liaising with accountants for processing of supplier invoices, and to monitor membership fee payments
• Arranging Steering committee meetings either online or in person (bi-monthly) and liaising with assistants to co-ordinate diaries
• Ensure all processes remain as efficient as possible – suggesting and implementing new ideas. Keeping on top on any advances in technology.

At interview you will be able to demonstrate:

• An eagerness to learn
• Incredible communication skills – written and verbal
• A ‘customer-first’ approach to all you do
• An impeccable attention to detail
• Experience in an administrative role

This company offer 25 days holiday plus bank holidays, as well as being closed between Christmas and New Year, a Salary Exchange Pension Scheme, and a flexible hybrid setup for your working days, with impressive offices in Paddington.

Looking to join a company that is truly working towards a better future? This part-time opportunity could be the ideal option – apply today!
Please note the salary will be pro-rated.