Job Description

Our client, a highly respected Higher Education establishment based in Glasgow, requires an Administrator on a temporary basis for an initial 12 week period but with potential to extend. The salary for the position is £12.92/hour, working part-time 3 days per week.

Main purpose of role:
To provide administrative support to community engagement activities within the GALLANT project. This includes assisting in organising community events, managing communications, processing participant payments, handling procurement, and ensuring the smooth running of community research and collaboration initiatives.

Accountabilities/Responsibilities:

Draft, schedule, and publish social media posts to engage community audiences
Create and distribute newsletters and email reminders for events
Respond to community queries via email and social media platforms
Assist in organising community events, including venue booking, catering, and coordinating event logistics
Manage online event registrations (via Microsoft Forms) and maintain participant attendance and engagement logs in community science projects
Prepare and distribute event materials
Scheduling meetings and sending invitations
Preparing and distributing agendas and relevant documents
Taking minutes and circulating them after meetings
Logging and following up on action points
Liaise with central administration on procurement tasks
Process and track participant payments
Maintain project databases, updating participant and event information
Ensure meeting records and documents are properly stored and accessible
Log project activities and participation in Excel spreadsheets to ensure accurate progress tracking

Key Skills and Requirements:

Proven experience in an administrative role, ideally within a community-focused or research project setting
Strong organisational skills, with the ability to manage multiple priorities and meet deadlines
Experience in event logistics and coordination within a community or research setting
Proficiency in Microsoft Office Suite (including Excel and Forms) and familiarity with financial/procurement systems (e.g., Agresso)
Excellent communication skills, both written and verbal
Experience in note-taking and meeting coordination
Confidence in liaising with diverse stakeholders, including community members, staff, and external suppliers
Basic design skills for newsletters or social media content creation (e.g., Canva or similar tools)
A proactive approach and ability to work with minimal supervision
High level of attention to detail and accuracy
A commitment to inclusivity and community-focused work
Flexibility and adaptability to meet the evolving needs of the project

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