Accounts Assistant

Accounts Assistant
Location: Malvern
Hours: 9 AM - 5 PM, Monday to Friday
Rate: £12.63 per hour
Requirement: Must have a valid driver's license due to school location

About the Role:
We are seeking a diligent and detail-oriented Accounts Assistant to join our team in Malvern. This full-time position requires a candidate who is proactive and capable of managing a variety of accounting tasks. The ideal candidate will play a crucial role in the smooth running of our accounts department.

Key Responsibilities:

Purchase Ledger System:

• Process purchase invoices and track against orders and delivery notes.
• Identify and resolve disputes or discrepancies.
• Enter invoices into the ledger using Hubdoc, ensuring correct coding to nominal and budget codes.

Invoicing:

• Create student invoices on Xero and send them to parents/agents.
• Produce monthly creditors lists.
• Post charges to student accounts and maintain accurate filing.

Payments and Reconciliations:

• Raise weekly BACS runs for invoices due and post to the ledger.
• Perform monthly reconciliations of purchase ledger and bank accounts.
• Assist with month-end journals, accruals, and prepayments.

Credit Card and Expense Management:

• Collate and reconcile credit card payments to ledgers.
• Calculate and manage expenses.
• Produce and analyse financial comparisons and data.

Support and Administration:

• Assist with inquiries from students, staff, and agents regarding petty cash, pocket money, and student deposit accounts.
• Process new staff, including DBS applications and updating the single central register.
• Maintain and archive employee personnel files, ensuring GDPR compliance.

Payroll and Pensions:

• Process monthly payroll, including statutory year-end returns and P60s.
• Maintain payroll records and answer staff queries regarding wages and deductions.
• Manage workplace and teachers' pension schemes, including monthly updates and year-end tasks.

Additional Duties:

• Handle ad hoc duties as required.
• Manage the renewal of utility contracts.

Skills and Qualifications:

• Previous experience in an accounts assistant role is preferred.
• Proficiency with accounting software such as Xero and Sage.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Good communication skills for liaising with suppliers, staff, and parents/agents.
• Knowledge of GDPR and payroll processes is advantageous.

Application Process:
If you are a proactive and dedicated individual looking to contribute to a dynamic accounts team, we would love to hear from you. Please submit your CV detailing your relevant experience and why you are interested in this position.