Administrator – Facilities Services

About the Role
We are seeking a reliable and well-organised Administrator to support the delivery of facilities management services across a large UK public sector organisation. This is a temporary position starting as soon as possible and continuing until March 2026, with the potential for extension.
You will work as part of the Business Support Services team, helping ensure the smooth running of office operations and the delivery of high-quality, compliant facilities support.

Key Responsibilities

• Manage day-to-day administrative tasks including correspondence, invoices and schedules
• Maintain accurate records and input data using internal systems
• Support contract management and compliance reporting
• Handle queries from internal colleagues and external suppliers
• Contribute to the delivery of health and safety procedures across offices
• Identify and support opportunities for process improvement

Person Specification
Essential:

• Previous experience in an administrative role, ideally within a facilities or operational support setting
• Strong organisational skills and attention to detail
• Clear communication skills and a professional manner
• Confidence using Microsoft Office and business systems
• Ability to manage your own workload and meet deadlines
• Driving license is essential as this is an office based role covering a variety of offices in and around the Swansea area. 

Desirable:

• Knowledge of health and safety requirements (e.g. Health and Safety at Work Act)
• Membership of a relevant professional body (e.g. ABIFM)
• Experience supporting operations in a shared service or multi-site environment

Why Join Us
This is a great opportunity to contribute to a high-performing public sector organisation. You’ll work within a friendly, supportive team, with access to flexible working arrangements and opportunities for development during the contract period.