Organising Assistant

Organising Administration Assistant (Temporary Contract)



 
Start Date: ASAP



Working Hours: Monday – Wednesday, 9:00am – 5:00pm



Location: Sowton Exeter. Office-based




 
Role Overview
 

We are seeking an organised and proactive Administration Assistant to support our organising work in the South West region. This role involves providing a wide range of administrative, logistical, and coordination support to ensure the smooth delivery of projects, events, and campaigns.


 

 
Key Responsibilities
 

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  Act as a central point of coordination for regional organising work, including administration and member communications.

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  Support organising projects, learning events, and conferences (both pre- and post-event), including campaign activity and distribution of materials.

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  Coordinate meetings, training sessions, and member events, including managing registrations, attendance lists, and communications.

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  Assist with workplace visits, telephone enquiries, and engagement with members and activists.

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  Provide administrative support for trainee recruitment activities.

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  Support regional training delivery, including venue booking, logistics coordination, registration, and preparation of materials.

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  Maintain accurate training records and produce relevant reports.

 

 

 
About You
 

We are looking for someone who:


 

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  Demonstrates professionalism and integrity

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  Takes a fair and consistent approach when working with others

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  Works collaboratively and supports team success

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  Is proactive, flexible, and able to adapt to changing priorities

 

 

 
Skills and Experience
 

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  Strong administrative skills, including maintaining accurate paper and digital records

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  Ability to assess information quickly and respond effectively to enquiries

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  Able to work independently and use initiative within agreed parameters

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  Excellent communication and interpersonal skills, with the ability to engage a wide range of people

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  Confident and professional approach when dealing with callers and event attendees

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  Clear and concise written communication skills

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  Ability to handle sensitive or challenging situations with confidence

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  High level of accuracy and attention to detail

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  Strong organisational, coordination, and planning skills

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  Good numeracy skills

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  Experience taking meeting notes and producing accurate reports

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  Proficient IT skills, including Microsoft Office and other relevant systems

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  Strong typing skills with a high degree of accuracy

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  Ability to work under pressure and meet deadlines