Fuel Administrator

Fuel Management Administrator
Salary: £25,100
Hours: Monday - Friday, 8.30am - 5.00pm
Location: Longwell Green

Job Purpose
As a Fuel Management Administrator, you will work closely with the Fuel Operations Manager and Fuel Management Supervisor to support the day-to-day operations of our fuel management services. This role requires a detail-oriented and proactive individual who can balance efficiency with accuracy to help maintain high standards across all aspects of fuel coordination and customer communication.

Main Duties
" Maintain accurate and up-to-date records for all rental contracts that include fuel management services.

" Communicate regularly with customers to understand generator usage and fuel consumption patterns.

" Calculate fuel usage across contracts to program efficient fuel intervals-balancing cost-efficiency with safety to prevent generator run-outs.

" Generate and process all paperwork related to fuel management, including delivery notes, job sheets, purchase orders, and delivery documentation.

" Raise and accurately price sales orders using internal tools, ensuring all Proof of Deliveries PODs are in place for timely customer invoicing.

" Liaise with the Accounts Department to support all aspects of fuel management invoicing, including resolving billing queries and non-payment issues.

" Adhere to company Health & Safety policies and ensure a tidy and safe working environment-including maintaining cleanliness in company vehicles.

" Comply with ISO 9001:2015 procedures and contribute to the company's ongoing continuous improvement initiatives.

Skills & Experience

" Strong organisational and communication skills

" Competent in mathematics, with the ability to calculate fuel usage and apply pricing rates accurately

" Proficient in IT systems, particularly Microsoft Excel

" Able to manage changing priorities in a fast-paced environment

" Collaborative mindset and ability to work effectively as part of a team

" Desirable:

" Geographical knowledge and/or experience in route planning

Additional Information
Please note: All successful candidates will be subject to a DBS check and reference verification due to the nature of our work.

Benefits
23 days holiday annually (increasing with length of service), plus bank holidays

" Company pension scheme

" Private health and life assurance

" Excellent opportunities for personal and career development

" Supportive, people-first workplace culture

Click APPLY to begin your application today.