Facilities administrator
041228953

£14.35 Per Hour

Full Time

Temporary

Birmingham, West Midlands

Administration

Posted 2 days ago

Expires In 27 Days

Job Description

Facilities Administrator (Temporary Ongoing)

Location: Edgbaston, Birmingham, UK
Working Hours: Monday to Friday, 9:00 AM to 5:00 PM
Pay Rate: £14.35 per hour
Duration: Temporary Ongoing

Job Overview:
Our client, a well-established organisation within the Estates sector, is looking for a Facilities Administrator to support their Estates Department on a temporary ongoing basis. The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
  • General Administration:
  • Provide administrative support to the Estates Department, including filing, data entry, and record-keeping.
  • Handle correspondence related to facilities management, such as emails, phone calls, and general enquiries.
  • Maintain and update facilities-related records, tracking maintenance schedules, repairs, and inventory.
  • Facilities Support:
  • Assist with the coordination of maintenance, repairs, and cleaning services across office buildings and facilities.
  • Communicate with contractors, suppliers, and service providers to ensure smooth service delivery.
  • Support in monitoring and ensuring compliance with health and safety regulations within the facilities.
  • Inventory & Procurement:
  • Support the management of inventories, supplies, and materials required for the department.
  • Process purchase orders and assist with the procurement of necessary supplies for facilities operations.
  • Reporting:
  • Assist in preparing regular reports on facilities-related activities, maintenance tasks, and incidents.
  • Ensure that facilities management tasks are well-documented and communicated to relevant stakeholders.
  • Customer Service:
  • Serve as a point of contact for staff and external parties regarding any facilities-related matters or concerns.
  • Provide excellent customer service by responding to requests promptly and assisting with any issues that arise.
  • Health & Safety Compliance:
  • Help ensure that all facilities comply with relevant health and safety regulations.
  • Assist in maintaining safety records, such as risk assessments and safety inspections.
Key Skills and Experience:
  • Previous experience in an administrative role, ideally within an estates or facilities environment.
  • Strong organisational skills with the ability to handle multiple tasks and meet deadlines effectively.
  • Excellent written and verbal communication skills.
  • Good understanding of health and safety regulations within a facilities management setting.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Detail-oriented, with a proactive approach to work and problem-solving.
Desirable:
  • Previous experience in a public sector or large organisation environment is an advantage.
  • Experience in general office administration is highly beneficial.
How to Apply:
If you are interested in this role and have previous experience within facilities roles, please click apply.
Jobs With Pertemps

Pertemps

Evan Matthews041

Evan.matthews@pertemps.co.uk

0121 6435000

Division 041

Pertemps Birmingham

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